Documentation

Notes

Notes is your own private writing. A note is freeform text. A list is the same card with a checkbox on each line.

Nothing here appears in cheat search. There is no page of earlier revisions. Saving an edit replaces what you see, and the previous wording is not offered back.

Two kinds

KindUse it for
NoteA reminder, a draft, a page of writing
ListA to-do, a checklist, a shopping list. One item per line

On a list, tick items in the gutter. The ticks are saved as you change them. Marking the whole note Done removes it from the list. That frees a Free-plan slot. Done is a completion, and the note is not kept on a separate history page.

Create and edit

  1. Open Notes and add a card.
  2. Choose note or list, and give it a title and a body.
  3. Optionally set an expiry: it can delete itself after an hour, a day, or a week, or stay until you remove it.
  4. Save.

Expiry is measured from when the save reaches the server. A note created while offline lasts its full hour, day, or week from the moment it syncs.

Copy ID is the id an assistant uses. Open in own page gives the note a page of its own.

The body is held to 100 lines of up to 600 characters, and the record to 10 KB.

Sharing

Share settings on a note:

Who can view this linkWhat happens
Only meThe default
Anyone with the linkOpening the link is enough
Specific peopleThey sign in with a matching email. Each address is emailed when you save. An address with no account yet is kept, and the note becomes visible once they sign up with it

Sharing sends that email at the moment you save. It needs a connection.

From an assistant

search_notes, get_note, add_note, update_note, and delete_note cover this section. Writing needs Pro.

An assistant can read and write the text. It cannot tick items off a list. That stays on this page.

The Notes tools cannot read or change Brain, and an id sent to the wrong section comes back as not found. See Brain.

Plans

Free can keep 5 live notes. That count is separate from Brain and from Vault. Pro removes the cap. Marking a note Done, or deleting it, frees a slot.